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Core Concepts - Capacities for Implementation

A UNDP country office must review the capacities needed for performing all election-related tasks. In doing so, it should analyse each task, determine which capacities are required, and assess whether or not these are present. If not, additional measures will need to be taken. A follow-up action plan should be designed. See also the section of this Toolkit on Internal Capacity Assessments.

Typical capacities required for electoral assistance include:

  • Technical capacities: to carry out and monitor the technical aspects of assistance;
  • Managerial capacities: to plan, monitor and coordinate activities;
  • Administrative capacities: to prepare, authorize and adjust commitments and expenditures; to procure, manage and maintain equipment; and to recruit and manage the best-qualified personnel; and
  • Financial capacities: to produce project budgets; to ensure physical security of advances, cash and records; to disburse funds in a timely and effective manner; and ensure financial recording and reporting.

Contracting implementing partners

When contracting implementing partners to help deliver some project activity(ies), UNDP personnel should discuss and record the relationships and costs. These may include the following:

  • Roles and relationships with the government, the EMB, political parties, civil society organizations, the media, the public, the PMU and all other stakeholders;
  • An honest evaluation of the actual deliverables submitted to donors;
  • Frequency and scope of reporting and data collection;
  • Work plans and deadlines; and
  • Staff contracts and rules

Under CPAP, the term implementing partner is equivalent to the traditional executing entity. Since implementing partners are essentially contractors, a competitive procurement process applies unless they are government institutions or UN agencies.

Elections, Electoral, Electoral Cycle, Electoral Law, Voter registration, Civic Education, Voter Education, Public Outreach, Turnout, Voter, Political Party, Political Parties, Electoral Observation, Basket funds, Resource Mobilization, Fund Management, Electoral Procurement, Election Materials, UNDP, United Nations Development Programme, Implementation, Electoral Assistance, Partnership, Capacity Development, Needs Assessment, Risk Assessment, Terms of Reference, ToRs, Electoral Budget, Electoral Planning, Electoral Management Body, EMB, Project Development, Note of Guidance, Guidance, ACE Electoral Knowledge Network, ACE, BRIDGE, Building Resources in Democracy Governance and Elections, EC-UNDP Partnership, EC-UNDP Operational guidelines, Electoral Administration, Gender