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Core Concepts - Aims of Monitoring and Evaluation

The common purpose of monitoring and evaluating electoral assistance projects is to track progress and analyse results. The two processes themselves are distinct. Monitoring is ongoing, and should be as participatory and continuous as possible. Evaluation is a time-bound activity.

Data and lessons learned from both monitoring and evaluation should be generated during and after the completion of every electoral project, and shared widely within and outside of UNDP. They can be used to correct problems, refine design and development processes, and form the basis of future assistance (see: The Longer Term Impact of UNDP Electoral Assistance: Lessons Learned).

Some of the challenges that may be encountered in monitoring and evaluation—and anticipated in advance—include recording, storing, and analysing large amounts of information, and keeping information flowing from one level to another among staff engaged in managing different interventions. Another challenge involves the lack of indicators for electoral processes.

For electoral assistance, UNDP monitoring and evaluation processes need to complement those of the EMB, rather than providing an opportunity for the EMB to avoid having to go through a process of self-analysis.

The scope of monitoring and evaluation should be defined in the programme document, with associated budgets, staffing and mechanisms for execution. The Prince2 project management methodology adopted by UNDP has a specific learning phase called “Closing a project” to document lessons learned. In the ATLAS system, it is possible to upload any relevant monitoring and evaluation documentation; the project management module should contain detailed monitoring data entered throughout the implementation of the project.

See the UNDP Handbook on Monitoring and Evaluating for Results, its Addendum and the Key Evaluation Considerations in the Project Design and Implementation of Electoral Assistance Projects.

Elections, Electoral, Electoral Cycle, Electoral Law, Voter registration, Civic Education, Voter Education, Public Outreach, Turnout, Voter, Political Party, Political Parties, Electoral Observation, Basket funds, Resource Mobilization, Fund Management, Electoral Procurement, Election Materials, UNDP, United Nations Development Programme, Implementation, Electoral Assistance, Partnership, Capacity Development, Needs Assessment, Risk Assessment, Terms of Reference, ToRs, Electoral Budget, Electoral Planning, Electoral Management Body, EMB, Project Development, Note of Guidance, Guidance, ACE Electoral Knowledge Network, ACE, BRIDGE, Building Resources in Democracy Governance and Elections, EC-UNDP Partnership, EC-UNDP Operational guidelines, Electoral Administration, Gender